Best practice suggestion for a data retention policy for my LMS

Stephen Ladek

• January 18, 2023 17:54

Credit (Kyle Matthew Wright, Ph.D.): I am interested in feedback or information regarding building a retention policy for data in our LMS. I am curious as to how other institutions are addressing this issue.

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  Stephen Ladek

  • January 18, 2023 17:54

  Credit (Jason Rodgers): Really is going to boil down to what do you HAVE to keep?  Do you need individual grade assignments or just the final grade?  Do you have a time period to dispute a grade?  As for keep ing the date in the LMS, do you need to?  for instance if the final grade is recorded in a SIS and that is all you need.  I would keeps the logs for at least the dispute time + the length of time your longest semester is. 

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  Stephen Ladek

  • January 18, 2023 17:55

  Credit (Josh Manders): If you're talking about internal data retention, I recommend you look to current federal and state policies. For us in Oregon, we're required to hold onto records for a minimum of 5 years but depending on policy interpretation, it could be as long as 10 years16. We choose the later because cherry picking courses wasn't a viable option in our backup process. LMK if I can answer any specific questions you might have.

  I have no idea how people in the EU are working with GDPR rules. That's gotta be a hot mess to try and track.

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