WORK is a product from Open LMS built on the same Moodle™ core as EDU but with a different focus for clients with needs that were not being easily met with the existing tools. WORK includes a focus on more flexible approaches to managing different groups of users in the same site and delegating management of teams.
Multi-tenancy
Open LMS Work introduces a multi-tenant framework that allows administrators to create and configure multiple “tenants” and allocate users to each of them. Tenant users will all use the same site but will not see users outside of their tenant. Each tenant can have their own site name, logo and color schemes. This multi-tenant framework grants organizations the ability to give individual divisions, departments or franchises their own uniquely branded partition of the LMS. These partitions individually allow for custom permissions, the ability to segment users and delegate LMS management within a single site. While each tenant can create and control their own courses and content, categories of courses can be shared across tenants simultaneously. Administrators can delegate “tenant administration” duties to a tenant administrator who can further delegate to other users to manage users, courses, enrolments and reporting within their own partition. Administrations can create dashboards for all tenants to share (tailored to individual user permissions) or delegate dashboard management.
See Creating tenants
Programs
Open LMS has built full program management into the Work LMS. This enables learning designers to setup predefined pathways of learning, where learners have to complete courses in a particular sequence in order to complete the program. Courses can be grouped into sets each with different completion rules, for example: All in order, All in any order or at least X.
Learners can be allocated programs automatically, manually or self choice. Deadlines can be applied dynamically based on allocation date, or at a fixed date. Programs can trigger notifications that will be sent within the LMS, by email and by push notification to App users.
Multiple Dashboards
Open LMS Work includes the ability to create multiple dashboards instead of a single dashboard. This feature works for sites not using multitenancy as well as offering options that are per tenant if multiple tenants exist. Dashboards can be created that are visible to specific roles or cohorts regardless of tenant, created on a per tenant basis for all tenant users, or per tenant with a further restriction to specific cohorts or roles. In addition to standard blocks such as program and course overview, upcoming events, training calendar, and latest announcements, dashboards can incorporate custom html blocks, report data, and report graphs. This means managers can have custom report dashboards at their fingertips.
See MultiDash
Face to Face
Face to Face is a feature that helps integrate Instructor Led Training (ILT) into your LMS to support blended learning approaches. It allows course designers or trainers to create sessions, manage the signup (including managing wait lists and cancellation) and upload attendance to contribute towards course completion. Face to face can be used for in person training or alongside a video conferencing solution for online based ILT. As well as date based sessions, Face to Face can be used to include data from historic training sessions in the learning record where date may not be known.
See How can I add a Face to Face activity and add sessions in it?
Taxonomy - departments and organizations
Taxonomies are a flexible system in Open LMS that let you create hierarchical ways of categorizing or grouping users. This could be used to create position frameworks, department frameworks, or any other system where there is an order or structure to the data and you want to link that to users.
See Taxonomies
Related User - managers
The Related User profile field type enables the creation of relationships between specific users. All user profile information including taxonomy information and user relationships can be used to not only group users into cohorts, but can also be used to establish access restrictions for programs, courses, individual course activities and resources, reports, and dashboards.
See Related User
Open Report Engine
Open LMS provides relevant and powerful activity and participation reports that track all user interactions within the platform. Open LMS reports allow quick visibility of reliable and accurate tabular reports, which can be used to track individual learner performance, specific learning activities, and course-wide trends that can be exported to JSON, CSV, or XLS.
The built-in reporting framework provides the ability to create customized reports to be consumed within the LMS and scheduled for automatic delivery. Users with appropriate permissions can create their own reports and can easily filter and share reports with other users. Reports can be created for different types of users, and can be displayed on their personalized dashboards. The reporting framework also allows reports to be scheduled for delivery on a specified cadence, which can be automatically sent via email according to pre-programmed rules.
See Open Report Engine: Overview
User Development Plans
Coming Q1-2023, User Development Plans will provide a way for managers to approve, create, modify, and otherwise manage the development plans for their staff. Frameworks determine what components can be included in a development plan - such as courses, programs, certifications (Q3-2023), or external activities. Plans provide options to be manually self completed, manually completed by a direct or indirect manager, completed when all elements have been completed or complete when the plan date has passed.
How these pieces work together
Many features of the Open LMS Work platform are designed to help automate administrative tasks and streamline the user experience. User accounts can be created from data mapped from an authentication identity provider or other system of record. These accounts can include custom profile information such as department, position, manager relationships, and other details specific to the organization. This information can then be used to automate the categorization or grouping of users into cohorts. Cohorts can be automatically enrolled into courses and programs, used to provide access to specific dashboards or reports, and used as a way to filter reporting. Once configured initially, these and many other administrative tasks are automated behind the scenes.
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