Open LMS WORK 4.2 Release Notes

The Open LMS Product team is pleased to announce the release of WORK 4.2:

Release Schedule

Sandbox Upgrade: Tuesday, April 29, 2025

Production Upgrade: Tuesday, May 13, 2025

Major Features

Upgrade to Core 4.5.4

As part of this minor release, Open LMS has upgraded its platforms and reviewed the code of Moodle™ versions 4.5.3 and 4.5.4, adding the corresponding fixes, improvements, security patches, and important backports.

Release Notes
For the full release notes from Moodle™, please see:

Moodle™ 4.5.3 Release Notes

Moodle™ 4.5.4 Release Notes

Open LMS Highlights

New Programs Layout and Improved Visualization

A new Programs layout has been introduced, offering users a more modern and visually engaging experience. This layout can be enabled by administrators via:

admin/settings.php?section=programssettings 

Simply select the "Grid layout" option to start using the new layout. Administrators can also choose to keep the traditional "Table layout", which remains available.

In the My Programs block, each program the user is enrolled in is now displayed as a card, featuring the program image in the header and key details such as start date, due date, end date, and a color-coded status (Open, Overdue, Completed, or Failed).

In the Program Details view, the courses or training elements of each program are also shown as cards. These cards display course images, completion progress, and points. Subsets of courses within a program are grouped and shown in the same card format. This is in addition to the program-level information like description, dates, and status.

These changes offer a more intuitive and visually appealing way for users to view and track their progress in programs and related courses.

Open LMS Sessions (ILedT) Enabled by Default

We’re excited to share that the Open LMS Sessions feature is now enabled by default, allowing instructors and administrators to immediately explore and adopt it in their learning environments. This feature was first introduced in the 4.1 release and provides a comprehensive set of tools to support blended learning with scheduled, instructor-led sessions.

⚠️ Note: This feature is designed to replace the legacy Face-to-Face module. For clients currently using Face-to-Face, a migration tool is available to help convert existing Face-to-Face activities into Sessions activities with minimal effort.

Key Functionalities Available:

📅 Multiple Instances & Tracks

• Add multiple Sessions instances to a course
• Create several tracks within each instance
• Define multiple sessions/dates within each track

🏢 Capacity Management

• Control session and track capacity based on room/location availability

🔐 Roles & Permissions

• Support for context-aware custom fields (e.g., tenant-specific values)
• Role and permission control beyond site admins
• Enrollment validation for user assignment

✅ Completion & Attendance

• Define track-specific completion criteria
• Track attendance at session level

📬 User Registration & Notifications

• Send confirmation emails and calendar invites
• Configure notifications for bookings, track registrations, and sessions with rich-text support

📊 Report Sources The Open Reports engine now supports six iLED(T) report sources:

• Sessions Activities

• Sessions Attendances

• Sessions Attendees

• Sessions Sessions

• Sessions Tracks

• Sessions Wait-list

These enhancements make Sessions a powerful and scalable solution for managing instructor-led training in Open LMS.

New Feature: AI-Assisted Editor for TinyMCE in Open LMS

We’re thrilled to introduce an AI-powered editor plugin for Tiny in Open LMS, designed to revolutionize the way you create and manage content across the platform. Whether you're drafting a post, composing an announcement, or editing course materials, this AI-driven tool makes content creation smoother and more intuitive.

In addition to generating text based on user input, the editor comes packed with smart features to enhance your workflow:

• Summarize complex information into concise, digestible content
• Create dynamic tables from existing text with ease
• Expand content to add depth and detail in a click
• Generate bullet points to organize ideas quickly
• Review grammar for error-free writing
• Change the tone to suit different audiences, from formal to casual
• Adjust the style to match your content needs
• Translate your text into 13 different languages to achieve global reach

This powerful plugin empowers users to effortlessly elevate their content, while maintaining flexibility and creativity.

Note: The plugin requires OpenAI API keys to function, ensuring you have access to the latest in AI technology.

AI Text-to-Questions Plugin

The AI Text-to-Questions plugin helps educators quickly and efficiently generate quiz questions using artificial intelligence. Designed to streamline the question creation process, the plugin offers multiple input methods and ensures alignment with existing course content.

Key Functionalities:

• Prompt-Based Generation
  Create questions by entering a custom prompt or topic. The AI generates relevant questions based on the input.
• File Upload Support
  Upload files (PDF, Word, or plain text) and generate questions directly from the content. This allows educators to use their own teaching materials as a source for question creation.
• Course Source Integration
  Select existing course resources such as Labels, Pages, and Files from a dropdown menu to generate questions based on the actual content students interact with.
• Question Bank Integration
  Generated questions can be reviewed, edited, and added directly to the Question Bank, ready for use in quizzes or other activities.

Note: This plugin requires an OpenAI API key to function.

The AI Text-to-Questions plugin is a valuable tool for educators looking to save time and maintain quality and consistency in assessments.

New Plugins